Terms and Conditions for Registration

All bookings are subject to the terms and conditions set out below. Our registered address is BMA House, Tavistock Square, London, WC1H 9JR, UK.  The person signing or submitting the registration form must be authorised to accept all conditions as set out herein on behalf of those named for any booking .

1. BMJ International Forum
1.1 When you book for a BMJ International Forum, your registration fee includes:

• Entrance to the conference and workshops
• Lunch and refreshments
• Conference materials

2. Placing an order and our acceptance
2.1 When you register for a BMJ International Forum, the language that we offer to you for the conclusion of this process will be English only.
2.2 For online transactions you will be asked to request an invoice or submit card payment details.  We will then either process your payment via World Pay or send you an invoice.  We will send you confirmation of your order and a copy of these terms and conditions. For all bookings ( however received), submission of your booking is an offer which will be acknowledged in writing by email by the BMJ Publishing Group Ltd ("BMJ Group") who administer the BMJ International Forum.  Acceptance of the booking will take place when BMJ Group has received cleared funds for the conference or received an invoice request and sent you confirmation of your booking. Our contract comes into effect with you once we have sent you confirmation of our acceptance of your booking.

3. Travel & hotel arrangements
3.1 We urge you not to make non-refundable travel arrangements as the BMJ Group cannot be held responsible for non-refundable travel tickets. We suggest you make your refundable travel booking only after you have received confirmation from the BMJ Group.
3.2 Bookings, cancellations or amendments to hotel arrangements should be made by directly contacting the hotel/accommodation booking agency, the BMJ Group are not involved with and do not accept any responsibility for such matters.

4. Use of personal data
Use of the data that you provide us, or which is collected by us, is governed by our Privacy Policy which can be found on our website at http://group.bmj.com/group/about/legal/privacy/. In brief however should your booking be accepted the information you supply on any  registration form,  will  be used  to process your request to attend a BMJ International Forum,  inform the venue and caterers of all delegates, create a delegate list of names for all attendees and lead sponsors and generally manage your registration and fulfil our obligations to you.

5. Prices and payments
5.1 The prices quoted are inclusive of VAT (unless otherwise specified), which shall be payable on all bookings at the French rate of 19.6%.
Prices are valid for the relevant BMJ International Forum and shall be valid for such period indicated and charged in the currency as specified on the booking form.  For any delegates making payments from a bank account outside of the UK and where you are charged in pounds sterling, your bank will convert the fee payable and the amount deducted will be subject to the exchange rate at the time.
5.2 Whilst we try to ensure that all of our prices are accurate, errors may occur. If we discover an error in the prices of the products you have ordered, we will inform you as soon as possible and give you the option of confirming your order at the correct price or cancelling it. If you do not respond to our contact we will treat the order as cancelled. If you cancel and we have already processed your payment, you will receive a full refund.
5.3 Payments may be made through the methods specified above.  Where we invoice you, payment will be permitted via cheque, credit, debit card or bank transfer and shall be due as indicated on our invoice. We take all reasonable precautions to keep the details of your order and payments secure. Unless we are negligent, we cannot be held liable for losses caused as a result of unauthorised access to the information provided by you.
5.4 Please note that we may make a search with a credit reference agency, which will keep a record of that search and may share that information with other businesses. In the case of company bookings we may also make enquiries about the principal directors with a credit reference agency.

6. Cancellation, alterations losses and refunds
6.1 Transfers from one delegate to another for the booked conference will be permitted at any time upon written notice to BMJ Group.
6.2 Cancellation charges, for contracted bookings, are follows:
- If written notice is received within 15 or more days before date of the event, a full refund will be given.
- If written notice is received between 8-14 days before the date of the event, your fee will be refunded in full, less £250 administration charge. This administration charge will not apply if you have cancelled your booking within 7 days or less after our contract comes into effect (see Clause 2.2).

- If written notice is received within 7 days or less prior to the event, then there will be no entitlement to any refund.  This is because we will have had to confirm and in most cases had to pay for final numbers at the event and will have started performing our services.

6.3 It may be necessary for reasons beyond the control of the BMJ Group to alter the content and timing of the conference, the identity of the speaker, and/or the date or the venue. In the unlikely event of the conference being cancelled (as opposed to postponed), by BMJ Group we will refund you the registration fee but to the fullest extent permitted by law, we will not be liable to you for any other costs or losses, whether direct or indirect. This does not affect your statutory rights. In addition to the fullest extent permitted by law we will not be liable to you for any losses (whether direct or indirect) based on reliance on any content at event.

6.4 Notwithstanding the other provisions in this contract our liability shall be limited to the booking fee and we shall not be liable for any indirect or consequential loss. Nothing within this contract shall be taken to exclude or limit our liability for death, personal injury, fraudulent misrepresentation or where such limitation of liability is otherwise not permitted by law.

7. Venue rules
7.1 You will need to comply at all times with the rules and regulations imposed by the venue and may be excluded or removed from the conference for failure to adhere to such requirements. You will also need to ensure that you have your own insurances against any loss to your property or any loss or damage you may cause at the conference.

8. Waiver
8.1 If you breach these conditions and we take no immediate action, this will not be deemed a waiver of our rights and we will still be entitled to take further action at a later time.

9. Events beyond our reasonable control
9.1 Should BMJ Group be unable to perform any obligations under this Agreement due to causes or circumstances beyond its reasonable control, including but not limited to any Act of God, war or threatened war, terrorism or threatened terrorism, fire, flood, drought, strike, lock out or actions of the venue, they will not be liable to you for any losses or claims arising from this.

10. Complaints or contacting us
10.1 If you have any complaints or wish to contact us, please contact us by emailing quality@bmjgroup.com or writing to BMJ Quality, BMJ Publishing Group Ltd, BMA House, Tavistock Square, London, WC1H 9JR.

11. Governing Law and Jurisdiction
11.1 These terms and conditions are subject to the laws of England and the sole jurisdiction of the English Courts.