Abstract submitters: Thank you for your submissions. We are pleased to have received such an overwhelming level of interest for the 2013 Forum. Your abstracts are currently being reviewed and we will respond by the end of November.

Call for Abstracts - submissions for a poster display
Deadline for proposal submission: 5 pm GMT on Monday 29 October 2012

If you are interested in submitting a proposal for a poster display at the International Forum on Quality and Safety in Healthcare, please follow the instructions below.  The event will take place from 16 to 19 April, 2013 at ICC ExCel, London, One Western Gateway, Royal Victoria Dock, London, E16 1XL.

PLEASE NOTE:

The deadline to submit a proposal is 5pm GMT Monday 29 October 2012. There will be no extensions to this deadline.

Please note, we do not accept any proposals by email. All proposals must be submitted online. Any proposals received by email will be deleted and not sent for review.

*Please note only abstracts submitted on the supplied template will be sent for review. If you do not use this template, your submission will be automatically deleted from our system and will not be sent for review. To download the template, please see Point 1 of instructions located below.

Should your Abstract be accepted as a poster display, you will be given an opportunity to upload your poster to our portal in accordance with our poster display guidance notes which will be sent to you. At that stage we will require you to grant us a non exclusive licence to publish this poster. Please click here to view the licence

Before you submit, please note the following:

• The abstract submission process is more suitable for quality improvement projects and is not suitable for other work such as literature reviews or theoretical papers
• If results are not available when you submit or are due to follow shortly, please consider submitting to the 2014 International Forum instead.

To submit your proposal:

1. Download and complete the Call for Abstracts template and save to your computer.
Click here to download the Call for Abstracts template. Please ensure that you have completed the Call for Abstracts template before you start this submission process.
2. When you have completed Step 1 above and are ready to submit, visit this page to submit your abstract
Please note that once you have submitted your proposal you will not be able to make any further changes or additions to the document.
3. Fill out the fields required and upload your template.
4. Your submission is complete once you have reached the Submission Complete page.
5. You will receive a confirmation email once your template has been successfully submitted.

You will be notified of the outcome by email by mid December 2012.

Please note the email address supplied in the Submitter Details page, will be the email address used to correspond the results. If you change email addresses during this time, please log into your account and update the system.

We encourage you to take time to read the FAQs below:

Abstract Submission FAQ's

When is the deadline for submissions? Can I get an extension?
The deadline for abstract submission is Monday 29th October at 5pm GMT. We are unable to extend the deadline under any circumstances.

I have a question about the template.....

• The headings in the abstract templates are NOT included in the word count.
• Please only upload word or pdf documents. NO other format will be accepted.
• We cannot accept abstracts via e mail. All submissions must be made on-line.
• You may include one graph/chart on the template, which is not included in the word count.
• Further diagrams and pictures can be used on your final poster if you are successful.

When will I hear back?
You will be notified of the results of your submission by mid December.

Can I submit something that I have submitted to another journal/conference?
Yes, you are more than welcome to submit your abstract to us and it will be peer reviewed to determine if it is suitable.

Can I email my proposal to you?
We will only accept proposals submitted via the online system. Any proposals submitted by email will be deleted and will not be sent for review.

Can I submit multiple proposals?
You are welcome to submit more than one proposal however if more than one is accepted authors will be asked to select one poster for display only.

If I am accepted for a poster display, what happens next?
If you are accepted for a poster display, we will send you an email notifying you that have been accepted. There will be a deadline of 11th January 2013 to accept this invitation and we encourage you to register and pay to attend the International Forum before the earlybird deadline on 28th January 2013. During the week of 14th January 2013, we will send out the poster guidelines and a reminder to register if you have not already done so. The final deadline to register and pay for your attendance is Monday 11th February 2013. If you are not registered and paid by this time, we will assume your circumstances have changed and the space allocated to someone else.

By mid-March 2013, we will contact you with details on how to upload your poster to the website. At this time we will require you to grant us a non exclusive licence to publish this poster. Please click on the left hand tab to view this licence.

If I am accepted, do I have to pay to display my poster?
Yes, in order to present your poster at the Forum you must register and pay the full fee for either 3 or 4 days attendance. There are no 1 or 2 day options available. The early bird deadline is 5pm on 28th January 2013. You must register complete payment and confirm that you will be presenting your poster by latest Monday 11th February 2013 otherwise your display space will be offered to someone on the reserve list.

What size/orientation should my poster be?
Full poster guidelines will be sent to you during the week of 14th January 2013. Here you will find full details of how best to present your work.

What should I do if I am unable to present my poster myself?
If you cannot present your poster and are sending a colleague you must inform us by email to events@bmjgroup.com to ensure that we reserve a space for your poster. Your colleague will need to register and pay to attend and the poster transfer won't be complete until they have done so. Please note we do not reserve space for the poster until the replacement presenter has registered and paid. If they have not done so by Monday 11th February, we will offer the space to another presenter on the reserve list.

When will my poster be viewed?
There will be chaired poster sessions each day as part of the main programme and full details will be sent to you nearer the time of the event. In addition, we encourage poster viewing during registration, lunch and break times.

Where will my poster be published?
We do not publish your poster in any journal or hand out. We are planning to publish an A4 size pdf of your poster to the Forum website approximately one month prior to the event itself to aid networking and poster viewing. Once you have registered and paid for the number of days you are attending the Forum, you will be sent further details on how to upload your A4 poster.

What do I do with my poster after the International Forum?
Posters must be removed from the venue by 4pm on Friday 19th April 2013. Any posters remaining will be removed by the venue and disposed of.