Do I have to pay to display my poster?
In order to present your poster at the International Forum you must register and pay the full fee for the two main event days (Friday 25 – Saturday 26 August 2017). This applies to all poster presenters, including students and those from low income countries.
Please note there are no one day registration options for poster presenters. See the fees for attending Kuala Lumpur 2017 on our Fees and Registration page.
The absolute final deadline for all poster presenters to register and pay to attend the International Forum is 30 June 2017. If you do not register and pay by this date we will regretfully assume your circumstances have changed and you no longer wish to present your work. This means that no board/space will be allocated for your poster at the venue
What should I do if I am unable to present my poster myself?
If you cannot present your poster and are sending a colleague you must inform us by email to email@example.com to ensure that we have a space for your poster display. Please include the full abstract title and the name, email address and organisation for your replacement presenter. Please note that your replacement presenter cannot be already presenting a poster of their own. We have a strict policy of one poster display per presenter.
Can my abstract for poster display be written on any topic?
We have 6 topics that you could submit to. You will be asked to choose which topic you are submitting your abstract to during the abstract submission process. Please make sure that your abstract matches the topic you are submitting to.
Check the list of topics that you can submit to here.
What size/orientation should my poster be? Are there any guidelines I should follow?
We will be publishing our poster guidelines shortly and these will include our requirements on poster size and design.
What does a poster board look like?
When will my poster be viewed?
All posters will be displayed on the two main event days, Friday 25 – Saturday 26 August 2017. Main poster viewing times will be at registration, lunch and break times. We recommend whenever possible you are with your poster at these times to answer any questions from attendees and increase awareness of your work. In addition, there will be a number of chaired and themed posters sessions (see further information below).
Specialty Poster Focus Groups
These themed sessions take place at least two times a day on all two main event days, Friday 25 – Saturday 26 August 2017. Your poster is displayed by the theme you selected during the abstract submission process. The format of these sessions is an interactive discussion group with an expert facilitator who will choose a selection of posters to showcase. We recommend whenever possible you attend the session that includes your theme to answer any questions from attendees and increase awareness of your work.
The schedule for these sessions will be made available in late 2016.
When can I set up my poster display?
You can set up your poster on the following dates and times:
– Thursday 24 August: 1400-1800 (please note that you will not be given access to the venue to set up outside these times)
– Friday 25 August: 0730-0900
Where will my poster/abstract be published?
You will have the opportunity to opt in to publish your abstract in the Forum Conference Proceedings.
The Conference Proceedings will be a collection of the abstracts which will be displayed as posters in Kuala Lumpur 2017. In order to feature in the Conference Proceedings, all authors with accepted abstracts must agree to the inclusion of their abstract in the Conference Proceedings and must register to display their poster during the conference.
Distribution of the the Conference Proceedings:
- Email PDF to all attendees before the start of the International Forum.
- Publish PDF on the International Forum website and communicate via social media once the conference is finished.
- Include PDF in marketing emails and other marketing communications as required to promote future Forums.
How do I amend my poster or add co-author names?
You cannot amend your original submission. However, you can make any changes to the final poster that you bring to the venue.
How do I get a letter of invitation to support my visa application?
We are only able to provide invitation letters to individuals who have registered and paid to attend the International Forum. If for any reason your visa application was unsuccessful we will be able to refund your registration fee in line with our terms and conditions and upon receipt of proof of unsuccessful application. If a letter of invitation is required to support your visa please contact us at firstname.lastname@example.org once you have registered.
What do I do with my poster after the International Forum?
Posters must be removed from the venue by 4pm on Saturday 26 August 2017. Any posters remaining will be removed by the venue and disposed of.
Will I have somewhere to store any poster tubes/cylinders/cases?
Unfortunately we have no space to store any items. Any poster tubes/ cases left in the venue will be disposed of. If you would like to re-use your case/ tube to carry your poster from the venue at the end of the event on Saturday, we advise you to store this in your hotel or the venue cloakroom (you may have to pay a small fee, set by the venue).