General Attendees Information

We want your experience at the International Forum to be both rewarding and enjoyable. Find the answer to some frequently asked questions about attending the International Forum and start planning your attendance now.

Melbourne Convention and Exhibition Centre
1 Convention Centre Pl,
South Wharf, Melbourne Victoria,
Australia 3006

  • Where will International Forum Melbourne take place and where can I find directions to the venue?

    The International Forum in Melbourne will take place at the Melbourne Convention and Exhibition Centre (MCEC).

    Detailed directions are available here; find more information about the venue on the MCEC website.

  • How much does it cost to attend?

    Registration opens in late 2017, further details will be released closer to that time.

  • What is included in my registration fee?

    Your registration fee grants you access to all keynote and plenary sessions; poster sessions; lunch and refreshments for the days you have registered for; access to the exhibition; online access to all materials after the event; and certificate of attendance.

  • How can I register?

    All delegate registrations are made online.

    Registration will open in late 2017 and we will release further details on our fees and how to register closer to that time.

    Please note that accepted methods of payment are credit/debit card or cheque. We can only issue invoices for groups of 5 or more.

  • How do I request an invoice?

    We can only issue invoices for group bookings of 5 or more attendees.

    To ensure that your invoice is correct we will contact you to confirm that your booking is complete before we issue your invoice.

    The following things will affect your invoice – if you plan to make any of the changes listed below please do let us know by emailing events@bmj.com and we will delay sending your invoice until you have completed the booking.

    1. Adding additional delegates to your booking
    2. Removing delegates from your booking
    3. Changing any information of where/ who the invoice should be addressed to
    4. Adding a purchase order number or reference number

    If we have issued your invoice and you wish to book additional delegates at a later date we suggest that you create a new booking and pay with credit/debit card. Alternatively, if the new booking is for 5 or more delegates we can issue a separate invoice for the new group.

  • How do I request a receipt?

    If you register online and pay with a card, you will automatically be sent a receipt from Worldpay. If you have registered using another method and require a receipt please email events@bmj.com.

  • Are there any discounted rates?

    We usually offer discounted rates for students and for attendees from Lower Middle Income and Lower Income Countries. The discount applies to the International Forum registration fee for the two main event days only and we are unable to help with travel, accommodation or other associated expenses.

    There are no further discounts or sponsorships available outside these categories.

    More information on our discounts will be published closer to the time registration opens (late 2017).

  • How do I request an invitation letter?

    Some visitors will require a visa to enter Australia. Please check the requirements with your nearest embassy or consulate.

    We are only able to provide invitation letters to individuals who have registered and paid to attend the International Forum. If for any reason your visa application was unsuccessful we will be able to refund your registration fee in line with our terms and conditions and upon receipt of proof of unsuccessful application. If a letter of invitation is required to support your visa please contact us at events@bmj.com.

    Please do not contact us about an invitation letter prior to registering and paying as we will not be able to issue this.

     

  • Is the International Forum accredited?

    We will be exploring our options for accreditation of the Melbourne event and information will be published in due course.

  • Will I receive a Certificate of Attendance?

    Yes, all delegates will automatically receive a general certificate of attendance on completion of an online evaluation form which will be emailed to you after the event.

  • How can I book my accommodation?

    More information about booking your accommodation through a recommended accommodation agency will be published in due course.

    When booking your travel and accommodation, we urge you not to make non-refundable travel arrangements as BMJ cannot be held responsible for non-refundable travel tickets. We suggest you make your refundable travel booking only after you have received confirmation of your registration from us.

    Bookings, cancellations or amendments to hotel arrangements should be made by directly contacting the hotel/accommodation booking agency that you are using. We are not involved with and do not accept any responsibility for such matters.

     

  • How do I gain entry to the International Forum?

    An e-badge will be sent via email prior to the event. We ask you to print your e-badge prior to arrival to skip onsite registration and to gain access to the International Forum without delay. Anyone without a printed e-badge will have to queue at the onsite registration desk to have their badge printed. Please be aware that you must wear your badge at all times during the International Forum.

  • What should I wear to the International Forum?

    The dress code for the conference is smart-casual, and comfortable shoes are recommended.

    The average daytime temperature in Melbourne in September is a cool 13°C (55°F) with a maximum of around 17°C (63°F).

    As a result, it is a good idea to be prepared for the chill and bring clothes that can be layered as well as a jacket.

  • Where will I find further information on posters?

    Information on posters will be made available shortly. We anticipate to open Call for Posters submissions in November 2017.

    In the meantime, you may be interested in submitting an abstract for poster display at our International Forum in Amsterdam, The Netherlands, taking place on 2-4 May 2018. Find out more.

  • What is your policy if I decide to cancel my registration?

    From our Terms and conditions of Registration:

    Transfers, Cancellation & Refunds

    You may transfer a booking from one delegate to another for an Event at any time upon written notice to us.

    You have the right to cancel this contract at any time up to the date that is four weeks prior to the Event. If written notice is received more than six weeks before the Event, a full refund will be given. If written notice is received between six and four weeks before the Event, your payment will be refunded in full, less an administration charge of £250. If we receive written notice to cancel less than four weeks before the Event there will be no entitlement to any refund.

    To exercise the right to cancel, you must inform us of your decision to cancel this contract by a clear statement (e.g. a letter sent by post or e-mail). You may use this model cancellation form, but it is not obligatory. To meet the cancellation deadline, it is sufficient for you to send your notice of cancellation before the cancellation period has expired.

    We will make the reimbursement without undue delay, and not later than 14 days after the day on which we are informed about your decision to cancel the contract.

    We will make the reimbursement using the same means of payment as you used for the initial transaction, unless you have expressly agreed otherwise; in any event, you will not incur any fees as a result of the reimbursement (except for the administration fee if you cancel between six and four weeks before the Event).

    Full terms and conditions are available here .

  • Do I need to be aware of any insurance/venue rules?

    Delegates are requested to comply at all times with the rules and regulations imposed by the venue. Failure to adhere to such requirements may lead to exclusion or removal from the conference. We also recommend that delegates arrange for insurance against any loss to their property or any loss or damage that delegates themselves may cause at the conference.

Visiting Melbourne

Explore Melbourne’s arts and cultures, food & wine, shopping, attractions, major events, education and industry.

Visit the Melbourne Convention Bureau website to plan and book activities before you arrive.

Visit the Melbourne Convention Bureau site