Posters FAQ

Find the answer to some frequently asked questions about our posters.
  • Are there guidelines for submitting my poster?

    Please see our Amsterdam 2018 Poster Guidelines for further details on creating your poster.

  • Do I have to pay to display my poster?

    In order to present your poster at the International Forum you must register and pay to attend the two main event days (Thursday 3 – Friday 4 May 2018). This applies to all poster presenters, including students and those from low or middle income countries.

    Please note there are no one day registration options for poster presenters. Registration for Amsterdam will open in September 2017.

    The absolute final deadline for all poster presenters to register and pay to attend the International Forum is Friday 2 March 2018. If you do not register and pay by this date we will regretfully assume your circumstances have changed and you no longer wish to present your work. This means that no board/space will be allocated for your poster at the venue

  • What should I do if I am unable to present my poster myself?

    If you cannot present your poster and are sending a colleague you must inform us by sending an email to to ensure that we have a space for your poster display. Please include the full abstract title and the name, email address and organisation for your replacement presenter. Please note that your replacement presenter cannot be already presenting a poster of their own. We have a strict policy of one poster display per presenter.

  • Can my abstract for poster display be written on any topic?

    We have 7 topics that you could submit to. You will be asked to choose which topic you are submitting your abstract to during the abstract submission process. Please make sure that your abstract matches the topic you are submitting to.

    Check the list of topics that you can submit to here.

  • What size/orientation should my poster be? Are there any guidelines I should follow?

    We recommend you print your poster on A0 sized poster paper (841mm wide by 1189mm high).
    All posters must be portrait style.

    Please make sure your poster matches the size we have specified below. This will allow sufficient room on your display board for any additional handouts you may like to add. If your poster does not meet these requirements then we may not be able to accommodate it for display onsite.

    Each poster will be assigned one poster board to which it will be affixed to. We will supply the fixtures to secure your poster to the display board. The display board your poster will be attached to are hessian backed and velcro compatible, measuring 1 metre wide by 2.5 metres high.

    Please see our Amsterdam 2018 Poster Guidelines for further details on creating your poster.

  • What does a poster board look like?


  • When will my poster be viewed?

    All posters will be displayed during the two main event days, Thursday 3 – Friday 4 May 2018.

    Poster Stage sessions:
    This year you will have the opportunity to present your poster to your peers on our Poster Stage. The Poster Stage will give you a platform to share your work with delegates during a 5 minute allocated slot. If you would like to present on the Poster Stage, sign-up* before the event will be required. The poster stage has limited availability and slots will be allocated in order of presenters signed up. We can’t guarantee every presenter will be able to present on the poster stage.

    Further information, including how to present, will be sent to all registered poster presenters. All poster stage sessions will take place in the exhibition hall.

    Meet the poster presenter:
    These open walk arounds give poster presenters a chance to have personal conversations with delegates about their work. Taking place through every break, we encourage poster presenters to stand in front of their poster while delegates view the poster area. No sign-up is required for these un-facilitated sessions, just be at your poster during the breaks to meet forum delegates and share your work.


  • How do I sign up for the Poster Stage?

    Authors will be invited to sign up to present their work on our Poster Stage. This invitation will be sent once the presenting author has registered to attend the conference.

    Once the author has signed up, they will be sent an allocated time slot to present their work. These facilitated posters sessions will allow authors to deliver short presentations about their project and answer any questions from the audience.

  • When can I set up my poster display?

    You can set up your poster display on the following dates and times:

    – Wednesday, 2 May: 1600-1800 (please note that you will not be given access to the venue to set up outside these times)
    – Thursday, 3 May: 0730-0900

  • Where will my poster/abstract be published?

    You will be given the opportunity to opt in to have your abstract included in the Forum Conference Proceedings.

    The Conference Proceedings is a collection of the abstracts which will be displayed as posters in Amsterdam 2018. In order to feature in the Conference Proceedings, all authors with accepted abstracts must agree to the inclusion of their abstract in the Conference Proceedings and must register to display their poster during the conference.

    Distribution of the Conference Proceedings:

    • Email PDF to all attendees before the start of the International Forum.
    • Publish PDF on the International Forum website and communicate via social media once the conference is finished.
    • Include PDF in marketing emails and other marketing communications as required to promote future Forums.

    Once registered for the International Forum, you will then receive further information on how to submit your abstract for the Conference Proceedings.

  • What is a video poster?

    The video posters are short videos where poster presenters discuss the nature and impact of their research/project which is illustrated on the printed poster they are displaying at the International Forum.

    If you are registered to present your poster in Amsterdam, then you can send us a video poster, which we will promote via our marketing channels.

  • How do I amend my poster or add co-author names?

    You cannot amend your original submission. However, you can make any changes to the final poster that you bring to the venue.

  • How do I get a letter of invitation to support my visa application?

    We are only able to provide invitation letters to individuals who have registered and paid to attend the International Forum. If for any reason your visa application was unsuccessful we will be able to refund your registration fee in line with our terms and conditions and upon receipt of proof of unsuccessful application. If a letter of invitation is required to support your visa please contact us at once you have registered.

  • What do I do with my poster after the International Forum?

    Posters must be removed from the venue by 4pm on Friday 4 May 2018. Any posters remaining will be removed by the venue and disposed of.

  • Will I have somewhere to store any poster tubes/cylinders/cases?

    Unfortunately we have no space to store any items. Any poster tubes/cases left in the venue will be disposed of. If you would like to re-use your case/tube to carry your poster from the venue at the end of the event on Friday, we advise you to store this in your hotel or the venue cloakroom (you may have to pay a small fee, set by the venue).