Delegate Booking Terms and Conditions for BMJ Events
These are the terms and conditions (Terms) on which BMJ Publishing Group Limited accepts your booking for the event (Event). Please read them carefully. References in these Terms to we, us or our are to BMJ Publishing Group Limited (company no. 3102371; registered office at BMA House, Tavistock Square, London WC1H 9JR; and VAT no. 674738491). If you need to contact us please email email@example.com.
References to you in these Terms shall include where appropriate any and all individuals registered by you. It is your responsibility to ensure that all individuals you have registered are aware of, and comply with these Terms. If someone else has registered you for the Event, by attending the Event you agree to comply with these Terms.
2 Contract Formation and Duration
A contract will be formed when we receive and accept your completed booking form for the Event (Booking Form). You will receive an email confirming your booking for the Event. The contract will exist from the date of confirmation until the day after the Event. We reserve the right to reject any Booking Form in our absolute discretion.
3 Our Obligations
We shall endeavour to provide the Event at the time and date set out in the Booking Form. However, from time to time, we may make changes to the times, dates, content or other details of the Event. On rare occasions, we may cancel all or part of the Event. Where we do cancel all or part of the Event, we may refund all or part of your payment.
We will provide you with access to a personal, password protected, user account (User Account) to access the Event online (Event Platform). You are responsible at all times for all actions carried out in relation to the User Account and you should keep any user name and password confidential. If you believe that your User Account is or has been accessed by a third party, you should inform us immediately.
We make no warranty that the Event Platform or the equipment that makes the Event Platform available shall be free from any viruses or anything else that may cause harm to your (or anyone else’s) computing equipment. We will make use of commercially available virus checking software in order to minimise related risk.
The Event and Event Platform are provided on an “as is” basis. Other than as stated in these Terms, we make no (and expressly exclude all) conditions, representation and warranties, express or implied, whether by statute, common law, or otherwise, ot the greatest extent permitted by law.
We may suspend access to the Event Platform for any reason without notice. Where any such suspension is necessary, we shall use our reasonable endeavours to give you as much notice as possible.
4 Your Obligations
You agree to comply with these Terms, all applicable laws and regulations relating to the Event and the Event Platform. We shall be entitled to remove any delegate from the Event if in our reasonable opinion their behaviour does, or is likely to jeopardise the experience of other delegates; or the reputation of BMJ or the Event.
You must ensure that all details submitted with the Booking Form are correct, accurate and up to date and not misleading in any way. Please notify us if any of your details require updating.
You agree to provide BMJ with all such assistance and information as BMJ may, from time to time, reasonably request.
You agree that during the Event, you will not either solely or jointly with or on behalf of any third party, directly or indirectly:
– defame, abuse, harass, stalk, threaten or otherwise violate the legal rights of others;
– publish, post, distribute or disseminate any defamatory, infringing, obscene, indecent or unlawful or objectionable materials or information; or
– do anything which is in any way unlawful.
All charges, unless otherwise stated, shall be inclusive of any applicable VAT (or other similar sales tax) charged at the appropriate rate. If you require a VAT invoice, please notify us.
All amounts payable are to be paid free and clear of currency control restrictions, bank charges, fees, duties or other transactional costs, for which you are responsible.
While we try to ensure that all prices we display and quote are accurate, errors may occur. If we discover an error, we shall inform you as soon as possible and give you the option of confirming the booking at the correct price or cancelling the contract. If you do not respond to any such contact we will treat your booking as cancelled and you will receive a full refund of your payment.
6 Transfers, Cancellation & Refunds
You may transfer a booking from one delegate to another for the Event at any time upon written notice to us.
You have the right to cancel this contract at any time up to the date that is four weeks prior to the Event. If written notice is received more than six weeks before the Event (i.e. on or before 21 September 2020 ), a full refund will be given. If written notice is received between six and four weeks before the Event (i.e. 22 September 2020 – 5 October 2020), your payment will be refunded in full, less an administration charge of £75. If we receive written notice to cancel less than four weeks before the Event (i.e. on or after) there will be no entitlement to any refund.
7 Use of Materials
You agree not to reproduce, copy or translate the Event materials or create derivative works from them or modify them or in any way commercially exploit them without our prior written consent.
8 Our Liability and Disclaimer
Our liability shall be limited to the amount of your payment and we shall not be liable for any loss of profits, business or any other indirect or consequential loss.
Nothing in this contract shall be taken to exclude or limit our liability for death, personal injury, fraudulent misrepresentation or where such exclusion or limitation of liability is otherwise not permitted by law.
We provide no warranty as to the accuracy of the content of the Event and your use of or reliance on such content is entirely at your own risk. Descriptions or references to a product or publication within the Event does not imply endorsement of that product or publication.
9 Your Liability to Us
You agree to indemnify us (cover all our losses) against all and any expenses, losses, liabilities, damages or costs incurred or suffered by us in relation to any claims or proceedings which arise in any way from your participation or attendance at the Event or from any breach by you of these Terms including but not limited to any damage suffered by Event Platform as a result of an act or omission by you.
10 Privacy and Data Protection
11 Other Important Terms
We will not be in breach of our responsibilities under the contract nor liable for any delay or failure in performing any of our responsibilities if such delay or failure results from events, circumstances or causes beyond our reasonable control.
We may send you any notice by e-mail to the email address you provided on the Booking Form. You may give notice to us by sending an email to firstname.lastname@example.org.
We may transfer our rights and responsibilities under the contract to a third party. Unless otherwise stated no other person shall have any rights to enforce any of its terms and for the avoidance of doubt, the Contracts (Rights of Third Parties) Act 1999 shall not apply to the contract.
Each paragraph of these Terms operates separately. If any court or relevant authority decides that any of the Terms are unlawful, the remaining Terms will remain in full force and effect.
If you breach these Terms and we take no immediate action, this will not be deemed a waiver of our rights and we will still be entitled to take action at a later time.
These Terms shall be governed by English law and the English courts shall have non-exclusive jurisdiction in relation to any dispute arising out of the contract or its subject matter.
Last updated July 2020