Do I have to pay to display my poster?
In order to present your poster at the International Forum you must register and pay the full fee for the two main event days (Thursday 1 – Friday 2 October 2020) by Wednesday, 5 August 2020. Students and those from low income countries must also have registered by this date. Please note there are no one day registration options for poster presenters. Information on fees for attending Sydney 2020 can be found on our Fees and Registration page once registration opens in December 2019.
The absolute final deadline for all poster presenters to register and pay to attend the International Forum is Wednesday, 5 August 2020. If you do not register and pay by this date we will regretfully assume your circumstances have changed and you no longer wish to present your work.
What should I do if I am unable to present my poster myself?
If you cannot present your poster and are sending a colleague you must inform us by email to email@example.com to ensure that we have a space for your poster display. Please include the full abstract title and the name, email address and organisation for your replacement presenter. Please note that your replacement presenter cannot be already presenting a poster of their own. We have a strict policy of one poster display per presenter.
What size/orientation should my ePoster be? Are there any guidelines I should follow?
Poster guidelines will be made available shortly.
What does a poster board look like?
When will my poster be viewed?
All posters will be displayed on the two main event days, Thursday 1 – Friday 2 September 2020.
Poster stage – we are offering the opportunity for authors to present their poster on our poster stage. Spaces will be limited and more information will be emailed once you are registered.
When can I set up my poster display?You can set up your poster after 4pm on Wednesday 30 September or from 07:30 during the main conference days.Each poster will be displayed on a board within its submitted theme. Our team will be on hand to direct you to the correct board and give you all you need to secure the poster on the board.
Where will my poster/abstract be published?
You will have the opportunity to opt in to publish your abstract in the Forum Conference Proceedings.
The Conference Proceedings will be a collection of the abstracts which will be displayed as posters in Sydney 2020. In order to feature in the Conference Proceedings, all authors with accepted abstracts must agree to the inclusion of their abstract in the Conference Proceedings and must register to display their poster during the conference.
Distribution of the Conference Proceedings:
- Email PDF to all attendees before the start of the International Forum.
- Publish PDF on the International Forum website and communicate via social media once the conference is finished.
- Include PDF in marketing emails and other marketing communications as required to promote future Forums.
How do I amend my poster or add co-author names?
You cannot amend your original submission. However, you can make any changes to the final poster that you submit.
How do I get a letter of invitation to support my visa application?
We are only able to provide invitation letters to individuals who have registered and paid to attend the International Forum. If for any reason your visa application was unsuccessful we will be able to refund your registration fee in line with our terms and conditions and upon receipt of proof of unsuccessful application. If a letter of invitation is required to support your visa please contact us at firstname.lastname@example.org once you have registered.
Does my poster have to be in English?
Yes, all posters need to be in English, your abstract will be unsuccessful if submitted in another language.
What do I do with my poster after the International Forum?
Posters must be removed from the venue by 17:00 on Friday 2 October 2020. Any posters remaining will be removed by the venue and disposed of.
Will I have somewhere to store any poster tubes/cylinders/cases?
Unfortunately, we have no space to store any items. Any poster tubes/ cases left in the venue will be disposed of. If you would like to re-use your case/ tube to carry your poster from the venue at the end of the event on Friday, we advise you to store this in your hotel or the venue cloakroom (you may have to pay a small fee, set by the venue).