Poster FAQ – International Forum Utrecht 2025

We have six topics that you can submit to.

You will be asked to choose which topic you are submitting your abstract to during the submission process. Please make sure that your abstract matches the topic you are submitting to. Here is the list of six poster topics that you can submit to.

Yes. In order to display your poster in person at the International Forum, you must register and pay the full fee for the two main conference days (Thursday 22 – Friday 23 May 2025). Please note there are no one-day registration options for poster authors. 

To attend online and display your poster virtually, you will be able to register for your online place when registration opens in late 2024. 

The deadline for all poster authors to register and pay to attend the International Forum is 9 April 2025. If you do not register and pay by this date we will regretfully assume your circumstances have changed and you no longer wish to display your work.

Accepted poster authors who would like to be included in the abstract supplement we are offering in the BMJ Open Quality digital journal must register by 24 March 2025.

Traditional poster boards – Poster authors attending the International Forum in person will be invited to display their poster in a traditional printed format and display it on a poster board, organised by topic. More details will be provided when the poster results are sent in December 2024. Please note that this option is not available for online attendees.

ePosters – All poster authors will also be invited to create a digital ePoster which will be made available on our online ePoster platform, accessible for all attendees before, during and after the conference. The platform is searchable by topics, author or keywords.

Poster authors who have registered for the in-person conference will be able to display their poster on our traditional printed poster boards at the conference. They will also be asked to create a digital ePoster to be displayed on our virtual poster platform and app. 

Poster authors attending online will be able to display a digital ePoster on our poster platform and app. 

This virtual poster platform will be available to all attendees (in-person and online) and can be accessed before, during and after the conference.

See some of the additional ways we have introduced for poster authors to discuss their posters and network. 

Yes! Poster authors attending in-person can sign up to present their posters to peers on one of our six poster stages and during our poster walkarounds. 

The poster stage presentations will be 5-minute slots per poster, you will be given the opportunity to sign-up before the conference. This year, the poster presentation sessions will be included in the main programme and event guide to allow for greater promotion, visibility and engagement from attendees. Further information, including how to present, will be sent to all registered poster authors in due course. 

Poster authors attending online will also be able to present their poster to peers by submitting a 5-minute recorded presentation. This presentation will be displayed on our virtual platform on either Thursday or Friday of the conference. There also will be a live Q&A chat about your project with online attendees.

We will have several opportunities for poster authors in Utrecht to network with fellow poster authors and attendees. These are all elective and you can get involved in as many as you wish. See what we are offering on our Call for Posters page.

If you cannot bring your poster in person, consider whether you are able to attend online first. If you are sending a colleague to Utrecht to bring your poster instead of you, you must inform us by email at events@bmj.com. This will ensure that we have a space for the poster display. Please include the full abstract title and the name, email address and organisation for your replacement author. Please note that your replacement author cannot be already bringing a poster of their own. We have a strict policy of one poster display per author.

All poster guidelines will be shared with poster authors who have registered by the deadline on 9 April 2025. 

You can make final changes to your poster submission before the submission deadline. If you need to make a change after this, please contact us.

The International Forum does not allow the use of BMJ Group, IHI, or any International Forum affiliated logos, to be displayed on posters at the International Forum.

If a letter of invitation is required to support your visa please contact us at events@bmj.com once you have registered. We are only able to provide invitation letters to individuals who have registered and paid to attend the International Forum. If for any reason your visa application was unsuccessful, we will be able to refund your registration fee in line with our terms and conditions and upon receipt of proof of unsuccessful application.

We have partnered with a local printer in Utrecht to help you easily print and deliver your poster to Royal Jaarbeurs. Follow these steps to get your poster printed and delivered:

Order and pay for your Poster via Imago Prints
Go to the Imago Prints student posters webpage. Place your order and pay for your poster directly on the website.

Set the Delivery Details
Use Royal Jaarbeurs as the delivery address.
Select the option to pick up the posters in-store to avoid paying a shipping fee.

Add the Reference Code
In the order reference box, please ensure you enter the code Utrecht2024 so the printers can identify your order.

Once you’ve completed these steps, we’ll handle the delivery of your poster to the venue.

All poster authors will receive a certificate. It will be sent to you via email two weeks after the International Forum.